Production Coordinator

020 7494 9513

Production Coordinator

We are looking for an experienced Production Coordinator to join us for some upcoming shows. Candidates must have a minimum of 12 months experience in a previous VFX production based position.

Role Details

The Production Co-ordinator (PC) is integral to the smooth running of our VFX projects. They will be passionate about Film and TV and have a strong understanding of client requirements. Working closely with the VFX Producer and Line Producer, they will be responsible for ensuring each project is effectively resourced, runs smoothly and delivers to budget and deadlines. A key part of this role is to look after the welfare of the artists and to flag any personal or work concerns to the Producers and Head of People.

The PC will track and coordinate the flow of work and communication between artists and the production team, as well as providing production support to the VFX Producers and Supervisors across multiple projects. 

The PC will be proactive and able to work both independently and as part of wider teams. They will have strong people and communication skills, excellent planning and organisational skills and the ability to prioritise. There will be times when project scheduling or requirements change last minute and the PC must be able to quickly and calmly adapt, find appropriate solutions and communicate the changes to the Production team, Supervisors and Artists.   


  • Act as key communication liaison between Production, Supervisors and Artists across multiple projects

  • Coordinate and track the flow of work to Artists  

  • Ensure work is on schedule and is meeting internal and external (client) deadlines

  • Do Rounds with artists at least once a day to discuss, track and address workload, targets, needs, etc.

  • Communicate turnover information to all artists assigned to assets or shots

  • Track and manage assigned work within Shotgun and flag any changes to Line Producers

  • Track client needs, reviews and deliveries to ensure your team hits their deadlines

  • Set up Dailies and Turnover reviews

  • Compile review playlists and lead internal reviews with Supervisors

  • Take detailed and thorough notes in both sessions

  • Enter notes in to Shotgun and where required, relay clearly to the relevant artists

  • Track all incoming material from clients relating to delivery and Turnover

  • Ensure that all material is suitably catalogued and where items are missing, make Producers, Line Producers and Supervisors aware and communicate directly with client editorial/DI to request these

  • Manage client deliveries to Editorial and DI teams

  • Liaise with Editorial to ensure all tasks are requested and tracked via Editorial tracker and delivered accurately and to deadlines  

  • Work with Editorial to ensure material is sent out following the correct specs in timely fashion.

  • Communicate directly with client editorial and DI on what has been delivered and any projected ETAs for remaining deliveries

  • Look after the welfare of artists and flag to Producers and Head of People any personal or work concerns for them

Skills, experience and knowledge:

  • Previous experience working for a visual effects company, preferably in a feature film environment

  • Knowledge of production database tools ie Shotgun and Filemaker  

  • A good knowledge of MS Office packages

  • Strong people and communication skills

  • Excellent planning and organisation skills

  • Ability to multitask and prioritise

  • Basic Avid/Editorial knowledge would be an advantage 

  • Working knowledge of post-production techniques and terminology

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